Publication Policies

ASEAN Engineering Journal Part A realizes the importance of establishing a coherent and respected network of knowledge and strictly complies with the international standards in publication and the moral justice and ethics. In order to ensure the quality of the research works, all articles are peer reviewed to support and embody the scientific method.

The scope of ASEAN Engineering Journal Part A covers four important engineering fields as follows:

  • Computer & Information Engineering (CIE)
  • Electrical & Electronics Engineering (EEE)
  • Energy Engineering (EneE)
  • Mechanical & Manufacturing Engineering (ME/ManuE)

Publication Period

ASEAN Engineering Part A publishes two issues per year in every June and December whereas online publication is done throughout the year when a manuscript is accepted for publication based on first come, first served basis. ASEAN Engineering Journal Part A is open for submission all year round, welcoming all researchers in the ASEAN region, including young staff and graduate students.

Review Process

To ensure the highest quality of published materials, a group of experts are assigned by the Section Editor-in-Chief of each field of engineering to review the submitted manuscripts. Upon the acknowledgement of the receipt of the manuscript by the authors, a copy of the manuscript and “Manuscript Evaluation Form” will be sent to each selected reviewer. The review process normally takes six months up to one year.

Judgment Guidelines for the Paper Review of the ASEAN Engineering Journal

In order to set the standard for reviewing papers submitted for publication in the ASEAN Engineering Journal, the Judgment Guidelines are set follows.

Principles:

  • The aim of ASEAN Engineering Journal is to promote research work of the ASEAN engineering researchers while becoming acknowledged in the international level. In order to meet this requirement, the journal publishes paper and report that are qualified with high originality and useful for the progress of academism and technology.
  • The review is a constructive process, with the main purpose to improve the quality of research and educate further the author(s) of the paper.
  • The journal welcomes three types of Manuscript; Papers, Notes and Technical reports, and publishes in English.
  • The journal includes invited papers to introduce outstanding academic researchers in the AUN/SEED-Net network.
  • Manuscripts from young researchers will receive special consideration, since the Journal intends to encourage the research work, build and foster the skills of the new generation of engineering researchers.

Manuscript Types:

The journal publishes four types of papers; Papers, Notes, and Technical Reports. Reviews are irregularly published at the request of AUN/SEED-Net to the specified authors.

  1. Papers should be a report in full of a significant work and be more than 5 pages, but not over 15 pages. Articles are reviewed by selected reviewers.
  2. Notes should be also a report in full of a significant work that is limited in scope and are restricted to 4 pages. Articles are reviewed by selected reviewers.
  3. Technical Reports are technical contribution providing and will be worth publishing as either Papers or Notes in the future. Articles are generally less than two pages and will not be reviewed.

Criteria:

The paper will be judged following the below three main criteria;

  1. A. Usefulness: The paper is beneficial in the engineering or industrial practice as follows.
  • The topic and the content are timely and useful.
  • The research/technological findings have great potential of application, use or development, or can be put into practice.
  • The research/technological findings serve as useful information.
  • A good systemization of research/technology in the respective field is suggested, giving future exploration opportunities.
  • The research/technological findings can be applied to future experiments, investigations, planning, design or construction works.
  • The paper brings up an issue or a discussion and/or offers beneficial opinion on them.
  • The test/measurement data can serve as reference data for other researches or construction works.
  • It proposes new figures, tables and diagrams that are useful for application.
  1. B. Completeness: The paper is clear, comprehensible and structured systematically to allow readers to understand the content easily as follow.
  • The overall structure is appropriate.
  • The purpose and the results are clearly described. The background research is sufficiently explained

with necessary references.

  • The abstract appropriately summarize the contents of the paper.
  • The relationship with past research/technology is clearly shown.
  • The use of language is appropriate.
  • Figures/tables and the numbers are easy to understand.
  • The paper is not repetitive.
  1. Reliability: The paper does not have any significant mistakes in the content, thus serving readers as a reliable literature.
  • The paper contains no apparent errors on theory, equations, computation, experiment,  interpretation of results.
  • Every single important reference is dealt with and evaluated in a fair manner.
  • Its description is not redundant or insufficient for understanding the contents
  • The comparison is made and evaluation carried out with reference to past researches/technologies and appropriate conclusions are derived.
  • The test/analytical conditions are clearly described.

Review ResultThe result of each paper can be categorized as below.

  1. ACCEPT – Three reviewers accept the paper for printing.
  2. ACCEPT WITH MINOR MODIFICATION – Author needs to modify manuscript or comments and then send revised manuscript to Secretariat before publishing.
  3. MAJOR MODIFICATION –Author needs to modify manuscript or comments and then send back to the secretariat. The revised script will be submitted for the second review by the editorial board..
  4. REJECT – Three reviewers reject the paper so the author needs to modify from comments and resubmit to the new process again.

Section Editor-in-chiefs are required to provide constructive comments and suggestions to the author in case the paper is rejected.

Criteria of Manuscript Acceptance for Publication

  • Accept
  • Accept with minor modification and further review
  • Accept with minor modification and no further review
  • Accept with major modification and further review
  • Accept with major modification and no further review
  • Reject

Reviewing Result from the Reviewers (basic criteria to make final decision of review)

Accept Reject Final
3 0 Accept
2 1 Accept
2 0 Accept
0 3 Reject
1 2 Reject
0 2 Reject
1 1 Consult Editorinchie

Copyright Transfer

Authors acknowledge the manuscript is provided on a voluntary basis for the professional recognition obtained by ASEAN Engineering Journal. The copyright of all articles is transferred to ASEAN Engineering Journal upon acceptance for publication by submission of written consent from the authors. When a third person applies for a use of a whole or a part of an article, ASEAN Engineering Journal is able to give him/her permission unless deemed inappropriate. In such case, ASEAN Engineering Journal will later notify authors of how an article is used.

Guidelines for Preparing Accepted Manuscripts for Authors

  1. The complete original manuscript and each author’s biography must be formatted in Word document and submitted by e-mail.
  2. The authors must ensure that the manuscript is entirely original except for material in the public domain and such excerpts from other works. Credits should be properly given to the original authors if their works are referred to, quoted or cited or , if necessary, the written permission of the copyright owners should be obtained; and the work does not contain any libelous or injurious formulas, recipes, or instructions; that the work does not infringe any trade name, trademark, or copyright; and that the work does not invade or violate any right of privacy, personal or proprietary right, or other common law or statutory right.text of your manuscript should have proofreading and editing by English Language Expert to ensure the proper use of the English language.
  1. All text on the electronic version should be left justified. Please put all primary section titles in UPPER CASE letters and subheading in both Upper and Lower Case letters. Do not number your titles (for example, 1.0 Introduction; 2.0 Background). Do not use the tab key to indent text such as paragraphs of quotes or lists because the page layout program overrides your left margin with its own, and the tabs end up in mid-sentence.
  2. APA (American Psychological Association), 5th Edition, style will be followed. When you use the source in the text, the author’s name and year of publication should appear: (e.g., Travers, 2002). Only endnotes will be used, if needed. They will be placed after the references at the end of each case. Footnotes at the bottom of a page will not be allowed. Please refer to the “Guidelines for Manuscript Submissions” previously sent to you for more information.
  3. If your paper includes figures and tables, they should be submitted in camera ready format, even if they already appear on the electronic version of your paper. Sometimes in converting to the page layout program, figures & tables become distorted. Please make the figures and tables in conservative sizes. The printable-page size (the image area) of this IGP publication is 4 1/2″ x 7 1/4″ so DO NOT submit figures or tables that are larger than this because during reduction, details are often lost or type becomes so small that it is hard to read in the printed journal. In addition, DO NOT use gray shading or color in your figures or graphs because if it is necessary for IGP typesetters to reduce the size of your figures, the gray shaded or color areas become washed out and in some cases disappear altogether. If the figures are embedded in the Word document please also include as a separate tif, jpeg, eps or gif file.
  4. Keywords – Most indexes are searched by certain keywords assigned by the scholars of the material, and so it is crucial that you assist us in assigning keywords related to your work. Please use the keyword list included in the following Web site, http://www.idea-group.com/assets/keywords.asp, and carefully assign 5-8 keywords to your manuscript. Please make sure that you use keywords on the Web site as closely as possible. Your manuscript will need to be properly categorized by this list. Please display your keywords at the beginning of your manuscript when submitting your work to the editor.
  5. A one-paragraph biographical sketch of about 100-150 words for each author should be submitted electronically.
  6. A more detailed guideline for preparing the manuscript could be found and downloaded using the ASEAN Engineering Journal Template from the website.

Guidelines for Section Editor-in-Chiefs

(1) Appointment.

Editors in Chief are appointed by JICA PROJECT FOR AUN/SEED-Net and serve at the pleasure of the Committee on Publications. Editors are provided with sufficient resources for manuscript review and selection and have wide authority in selecting and shaping the content of the Journal consistent with the approved coverage statement. Ultimate direction and publishing authority, however, belongs to the JICA PROJECT FOR AUN/SEED-Net.

(2) Ownership. Ownership of the Journal, its goodwill and trademark, shall remain with JICA PROJECT FOR AUN/SEED-Net. Therefore, editors may not enter into any agreement with respect to material in the Journal. Moreover, editors acknowledge and agree that all ideas, improvements, creations and other works created, developed or conceived by you in performance of your service as editor are “works made for hire” and as such shall be the property of the JICA PROJECT FOR AUN/SEED-Net free of any claim whatsoever.

(3) ASEAN E.J Membership. It is understood that editors are and will remain members of ASEAN E.J. during the term of office. As such, editors will be entitled to all the benefits of membership as well as all the responsibilities that entails.

(4) Term of Office. The official term as editor will be stated in the contract and is renewable upon mutual agreement.

(5) Management of the Journal. Editors are expected to observe general policies and practices, as approved by JICA PROJECT FOR AUN/SEED-Net. The implementation of these policies and practices requires efficient management of the Journal (e.g., in terms of maintaining editorial controls over lag times, rejection rates, page usage).

(6) Responsibilities as section editorinchief.  Editors are responsible for all editorial matters, including:

(a) selecting reviewers of each paper under the responsible field. Once a paper is submitted, JICA PROJECT FOR AUN/SEED-Net will forward to the editor to select three reviewers. One of those reviewers should come from Japanese Supporting University, and two should come from ASEAN Member Institutions. If one of the reviewers declines to review the paper within one week, the editor must propose the new reviewer to fulfill his/her place.

(b) securing, as a condition of publication, the transfer to JICA PROJECT FOR AUN/SEED-Net of all rights held under copyright by every contributor to every issue with the sole exception of material in the public domain, by means of JICA PROJECT FOR AUN/SEED-Net’s standard Transfer of Copyright agreement. Upon publication, the original forms should be forwarded to the JICA PROJECT FOR AUN/SEED-Net;

(c) fully copyediting and proofreading all contributions in accordance with customary publishing standards; in consultation with the JICA PROJECT FOR AUN/SEED-NET, furnishing final copy in production-ready format; and adhering to the page limits and editorial deadlines so that the Journal is timely published and mailed four times a year

(d) ensuring that to the best of the editor’s knowledge nothing in the Journal violates any proprietary rights or copyright or is injurious or libelous.

(7) Journal Coverage. The area of coverage of the journal being edited will be stated in each issue of the journal.

(8) Manuscripts. Editors will receive and begin the review of submitted manuscripts. Editors will have complete authority to accept or reject manuscripts. The decisions in this area are not subject to review by any officer of the JICA PROJECT FOR AUN/SEED-NET.

(9) Journal Production. Journal production is the responsibility of the JICA PROJECT FOR AUN/SEED-NET. This responsibility includes but is not limited to copyediting style (punctuation, spelling, reference format, etc.), typography, cover design, front matter elements and arrangement, length of issue, and production schedules. JICA PROJECT FOR AUN/SEED-NET will not modify substantive content and will consult with the Editor on matters of mutual concern.

(10) Honorarium. JICA PROJECT FOR AUN/SEED-NET acknowledges the great contribution from Editors of its journals and their assistants. However, it is a mutual agreement that the members of the Editorial Board are appointed as individuals on a no-fee basis.

Guidelines for Sub-editors

(1)  The sub editor will select three reviewers, one from Japanese Supporting University, and two from ASEAN Member Institutions.

(2)  Following the editorial policy and judgment guidelines when editing the paper.  Also ensuring that the review process is completed within the deadline.

(3)  Fully copyediting and proofreading all contributions in accordance with customary publishing standards; in consultation with the JICA PROJECT FOR AUN/SEED-NET, furnishing final copy in production-ready format; and adhering to the page limits and editorial deadlines so that the Journal is timely published.

Reviewer’s Evaluation Criteria

  1. Accept
  2. Accept with minor modification and further review
  3. Accept with minor modification and no further review
  4. Accept with major modification and further review
  5. Accept with major modification and no further review
  6. Reject

Criteria of Manuscript Acceptance

Manuscript Acceptance Criteria Scores from Reviewers
Accept 3-0, 2-1, 2-0
Reject 0-3, 1-2, 0-2
Consult Editor-in-Chief 1-1

Guidelines for Reviewers

(1) The reviewers should assist the sub editor/ or editor in making editorial decisions in accordance with the criteria set by the Journal to improve the quality of the paper.

(2)  Following the editorial policy and judgment guidelines when editing the paper.  Also ensuring that the review process is completed within the deadline.

(3)  Fully copyediting and proofreading all contributions in accordance with customary publishing standards; in consultation with the JICA PROJECT FOR AUN/SEED-NET, furnishing final copy in production-ready format; and adhering to the page limits and editorial deadlines so that the Journal is timely published