Statement of Publication Ethics and Malpractice

ASEAN Engineering Journal realizes the importance of all research works and scholarly publications since they form the basis for both new research and the application of findings that will affect the research community and the society.

Here at ASEAN Engineering Journal, we adhere to universal standards and good practices.  This document is a basic guideline for the authors, reviewers, editors and other professionals involved in the process hoping to foster and promote research integrity.

Responsibilities  of Authors

Not only have the authors a responsibility to ensure that their publications are honest, clear, accurate, complete and balanced, but  they also should avoid misleading, selective or ambiguous reporting.  Here are some aspects that all authors should be considering in order to establish a responsible research publication

1. Soundness and reliability

The reporting research findings should be original and should have been conducted in an ethical and responsible manner following all relevant legislation.  The authors should also be certain that the methodology used in conducting the research is appropriate.  The data analysis and display of the findings should present an accurate account of work followed by an objective discussion of the significance of the work.  The manuscript should contain sufficient detail and references in order to that other researchers may replicate the work if they want to do so since one of the most important aspects of all scientific experiments is the ability to be replicated by other researchers.

2. Honesty

The authors should take collective responsibility for their work and for the content of their publications. The authors should strive to describe their methods and the findings clearly and unambiguously, and the publications must be checked at all stages to ensure the accuracy of the methods and the findings.  The results must be honestly presented without fabrication, falsification or inappropriate data manipulation.  Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.

The author should alert the editor promptly if any error in any submitted, accepted or published work is discovered and cooperate with editors in issuing corrections or retractions if or when required.  All citations and quotations from other sources must be given appropriate credits and references.

3. Originality and plagiarism

As a standard and normal practice, the submitted work must be original and has not been published elsewhere in any language.  It also must not violate any applicable copyright laws and conventions.  Copyright material (e.g. tables, figures or extensive quotations) should be reproduced with appropriate permission and acknowledgement only.  In order to avoid plagiarism,  data, text, figures or ideas not originated from the authors but by other researchers should be properly acknowledged.  A direct quote of original wording from other publications by other researchers must follow an appropriate citation.

4. Accountability and responsibility

The authors are expected to take responsibility for the integrity of the research and its reporting.  They are also expected to abide by relevant requirements and regulations of the publishers.  They must respond to reviewers’ comments in a professional and timely manner.  If they withdraw their work from review, or choose not to respond to reviewer comments after receiving a conditional acceptance, they should inform the editor. They should give full cooperation to the editors to correct their work promptly if errors or omissions are discovered after publication.

5. Disclosure and conflicts of interest

Any conflicts of interest that might be construed to influence the results of the research including the interpretation of the findings should be disclosed.

Responsibilities of Editors

The importance of editors cannot be overlooked since they are considered as guardians and stewards of the research record.  Editors must therefore strive to adhere themselves to the highest standards of publication ethics.

1. Accountability and responsibility for journal content

Editors must be responsible for everything being published in the journal and should have procedures and policies in place to ensure the quality of the publications and the integrity of the published record.

2. Fair play and editorial independence

The submitted manuscripts must be evaluated exclusively on their academic merit and its relevance to the journal’s scope regardless to the authors’ race, gender, sexual orientation, ethnic origin, citizenship, religious belief, political philosophy or institutional affiliation.  Journal publishers and owners should not have any role in decisions on content for any other reasons.

3. Editorial confidentiality

Editors must protect the confidentiality of authors’ material and remind reviewers to do so as well   The reviewers’ identities should also be protected.  The system of double blinded peer reviewed process is adopted here at ASEAN Engineering Journal.

4. Editorial Processes

One of the most important responsibilities of editors is organizing and using peer review fairly and wisely.   Ideally,  everyone involved in the process should be informed about their roles and expectations.  At ASEAN Engineering Journal, the processes are described in full detail and can be consulted by the parties involved in the Publication Policies section.

5. Misconduct and Inappropriate behavior

Dealing with misconduct and inappropriate behavior may involve editors to take responsive measures especially when ethical concerns are raised with regard to a submitted manuscript or published paper.  At ASEAN Engineering Journal, if any serious concerns are raised by readers, reviewers, or others regarding the conduct, validity, or reporting of academic work, the authors will be contacted in order to allow them to respond to the concerns.  If that response is unsatisfactory, the papers will be retracted.

Responsibilities of Reviewers

Peer review is an essential component of formal scholarly communication and is considered the heart of scientific endeavor.  One of its important role is to help improve the quality of the manuscript by assisting editors in making editorial decisions

Reviewers should possess subject expertise required to evaluate manuscripts to be able to assess manuscripts’ academic quality and accuracy by providing constructive comments for authors to further develop their manuscripts, if necessary.  They should do so in a timely and effective manner.  The review should be carried out in a given timeframe and reviewers should inform the journal if more time is required to extend the review process

They should also adhere to the concept of confidentiality by not revealing manuscript details or its review throughout the review process, and beyond those that are released by journal – Peer reviewers are required to comply with confidentiality of review process which in some countries where journal is registered is protected by legal statue or precedent. Confidentiality defines credibility of journal which peer reviewers might be subject to declare their conformity.  They must disregard and not allow specific characteristics of authors – race, gender, nationality, title,  religious and political ideology – to influence the review.

They should contribute to constructive results to authors and refrain from using derogatory comments. The information garnered during the review process should not be used for their own or other person’s or entity’s benefit, advantage or disadvantage.  They must not take and use facts, ideas or information that are not their own for any benefits without any consent of authors. Malpractice can lead to the violation of intellectual property or infringement, and that may constitute legal dispute.  They are to be bound to declare any possible conflict of interests and seek advice, if unsure, before, during or after the review process.